Utilizing Different Absence Features in Silverbucket

Choosing the best approach for your absence projects depends highly on whether or not you wish to track the capacity-values in Silverbucket.

- If you wish that the overall capacity levels stay the same during an absence you can use absence projects to your advantage

- If you wish that the overall capacity diminishes over the course of an absence, you can use the admin-panel's absences.

Absence Project

There are two approaches on how to use the absence projects:

1) Creating multiple absence projects in Silverbucket for different absences. You can create multiple projects marked as 'absence' for different absence-scenarios. For example:

- Absence project named "Holidays"
- Absence project named "Part-time work"
- Absence project named "Layoffs"
- etc.

When you resource the person for these projects the absences will be visible as allocations for those people.

These allocations will also be marked with a dashed / bolded borders in different views.
In this example we have created three different absence projects: holidays, layoffs & part-time work. All of these projects will be allocated separately; i.e. if a person is laid off for a set period of time (weeks 19-23 in this case) the person will be allocated to the layoffs-project accordingly

2) Creating one absence project with multiple different tasks for certain absences. Different absence types in this project could be 
- annual leave
- doctor's appointment
- unpaid leave
- etc

Note: projects marked as 'Absence' do not mitigate the overall capacity. By allocating to an absence project you can diminish the free capacity.

Note2: You should register actual hours for absence-projects (holiday projects) as well. By doing this Silverbucket's reports state where the hours were used and the hour balance remains stable through times.

Absence Set by an Admin

If the absence should decrease the capacity of a person you should use the admin-panel's absences. This is a great example for longer absences, such as
- student leave
- maternity / paternity leave
- etc

An example of absences for different personnel in the company; managed in Admin view

Part-time employees & changing the workday length

If a person works as a part-time employee you can also use the workday length (located in Person's Dashboard) to indicate that the person works only part-time. This is suitable solution for personnel that usually have their work hours divided evenly between workdays.

Adjusting this value takes immediate effect in Silverbucket views; if the person was resourced based on the previous value before the change, you might see some underload (green) or overload (red) situations which should be addressed by re-resourcing the person.

Example: A Finnish employee works full-time on Mondays, Wednesdays and Fridays. Tuesdays and Thursdays are agreed with his supervisor to be days off to advance studies for the next 6 months.

A regular workday in Finland is 7,5 hours. So, one week regularly consist of 37,5 hours of work for a Finnish employee. However, due to the special agreement to advance studies, the company can only expect a 22,5 hour workload from this person during weekdays.

We can further divide this 22,5 hours by 5 to calculate the average workday length between these 5 days, which would be 22,5 / 5 = 4,5 hours.

As we adjust the person's workday length to 4,5 hours, the system will expect 22,5 hours in a week from the person. As the person works 7,5 hours on Mondays, Wednesdays & Fridays, we accumulate a total of 22,5 (3*7,5h) hours in one week.
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